Services

RENTAL Fees and rental vary depending on the number of guests, type of event, and choices made regarding set-up, clean-up and additional items requested by the client.
PRICES The listed prices are subject to change based upon increased market cost to Victorian Gardens. Prices will not increase once specific prices are agreed upon. Although, if additional items are added to the agreed upon package or additional requests are made by the client, there will be an additional charge.
*DEPOSIT* When renting Victorian Gardens a deposit in th amount of $400.00 which is nonrefundable, must be made at the time of booking the event. Client's rental deposit applies to the function date contained in the agreement only. This deposit is deducted from the client's final bill towards the rental of Victorian Gardens. The rental of Victorian Garden varies as to your selection from the variety of packages that are made available to you. PAYMENT At least 30 days prior to the event, one-half of the estimated charge shall be due, this amount is nonrefundable. The remaining estimated balance shall be due in full 24 hours prior to the event. Final payment must be paid in cash, money order, or the like. However, this amount may be paid by personal check if paid 10 days prior to the event. GUARANTEES The client must notify Victorian Gardens seven (7) days prior of the event to the final attendance count. This number will be used for billing purposes. DECORATIONS Victorian Gardens has various decorations which are provided to you at no additional cost. However, if you desire a different theme or a different color scheme, you must purchase them yourself. Victorian Gardens will assist you with your decorations, however if you would like Victorian Gardens to fully prepare the site there is an additional cost.
TABLE AND CHAIRS Victorian Gardens will make available all of the tables and chairs that they have. Any additional table and chairs will need to be rented at an additional cost to you.
*SET-UP FEE* There is a $300.00 set-up fee for parties of 100 or less, $400.00 setup fee for parties of 101 to 200, and $500.00 setup fee for parties of 201 and above. Set-up fee does not include chair covers, bows or additional decorations that may be desired. The set-up fee may be waived if you choose to set-up the gardens and inside facility yourself. We will be available to assist you – however we will not do the entire set-up without charging a fee. *SHELTER* Living in Florida can be somewhat of a challenge for weather conditions. Please plan ahead. On the day of the event if the weather seems as though it may rain, Victorian Gardens will prepare its inside facility for you and your guest for an additional fee. Please take into consideration the inside facility will accommodate approximately 150 people if standing or 75 - 100 people for a sit down dinner. For larger events you may want to consider renting canopies to accommodate all of your guests. CATERERS Victorian Gardens welcomes all caterers to their location. Please make sure that the caterer of your choice receives a copy of your agreement prior to their arrival. Whether you choose to caterer your own event or hire an outside party you must provide the following for your guest: Salt and Pepper Sterno Ice Sugar/Sweetener Cups Tablecloths Plates Large Garbage Bags Napkins Plastic Wrap or Tin Foil Knifes/Forks/Spoons Plastic or Aluminum pans for left over food. *LINEN TABLECLOTHS and SKIRTING* White linen tablecloths are made available to you for an additional cost of $6.00 per tablecloth. However, if candles (not in spill proof holders) are used there is an additional cost of $8.00 per tablecloth used. The fee for white box pleated table skirts is $10.00 per skirt.
*CLEAN-UP FEE* There is a $300.00 cleanup fee for parties under 100, $400.00 for events with 101 to 200 guests, and $500.00 for parties of over 201. Please note that the number of attendees includes the bride and groom and their bridal party. However, the cleanup fee may be waived if you choose to clean up the gardens and the inside facility yourself. We will be available to assist you in the cleanup process – however we will not do the entire cleanup without charging a fee. The inside facilities must be vacuumed and/or mop. All decorations must be removed and disposed of. The courtyard, covered pavilion, gazebo, and garden must be cleaned and left in the condition you and your guests found it when you arrived. The Country Kitchen must be cleaned, swept and moped. ALL food must be removed from the premises the evening of your event. If you take the option of paying for the cleaning service you must still remove all left over food, clean off all tables, and dispose of all the garbage in the designated area. Victorian Gardens is a large facility, please suggest to your guests to use the trash cans that are made available to them and not to throw trash in the garden. Victorian Gardens will provide you with a check-off list.
SECURITY DEPOSIT There is a $300.00 security deposit which must be paid 24 hours prior to the event. The security deposit will be returned to you within ten days after the premises are inspected. The security deposit must be paid in cash, money order, or the like. However, this amount may be paid by personal check if paid 10 days prior to the event. CHILDREN Children are always welcome to attend any and all events held at Victorian Gardens. If a large number of children will be participating in your event, I suggest an event coordinator. The grounds are large enough so that the children can be entertained while their parents are still able to enjoy themselves as well. There are many options that can be made available for the children, such as the rental of a moonwalk, face painter, etc. Remember that we were all young children once and we only wanted to have fun. TIME OF EVENT - MUSIC Events MUST end no later than 12 a.m. Bands and/or DJs CANNOT play any later than 11 p.m. Your entertainer MUST follow the noise decibel restrictions provided by Hillsborough County. CONFETTI / RICE Paper or other types of confetti and rice are NOT allowed. It is impossible for us to cleanup the confetti. Plus it is not biodegradable. Rice of course is hazardous to our feathered friends. Bird feed and flower buds are fine. SMOKING AND ALCOHOL Although we would rather refrain from making an issue of this it is a common occurrence and we must deal with it prior to your renting the facility.
Smoking is not allowed in the inside buildings. Smoking is allowed ONLY outside. Please make sure your guests are aware of the specific cigarette containers that are made available for their use. Again, there is a lot of time, money, and energy put into the garden, and cigarette butts are not biodegradable. There will be a fee imputed in the amount of .50 cents for each cigarette butt found on the ground.
If you are serving alcohol, please make sure your guests are having an absolutely wonderful time, but keep an eye out for potential problems. Victorian Gardens WILL NOT provide alcohol for any event nor will they provide a bartender to serve the alcohol. Alcoholic beverages are your sole responsibility. Victorian Gardens will not be held liable for incidents due to alcohol consumption. Please remember Victorian Gardens is our home and we open our doors to you and your guest. We would greatly appreciate that you and your guests treat our home as though it was your own. Therefore, just because you are renting the facility you must treat it as if it were your home and not destroy it. We love our home and hope you can enjoy it as much as we do. SECURITY Security is made available for all events at no extra charge to you. If a situation arises Victorian Gardens Staff has been instructed not to become involved and only to contact the Hillsborough County Sheriff’s Department. Staff will also be available to contact emergency assistance if so needed. STAFF Additional staff can be made available to you if needed. The cost to you is the same, as we would pay the staff member if they would work for us. There is a minimum of 3 hours per staff member. NOTE: PRICES ARE SUBJECT TO CHANGE.